Build Your Automated Task Stack With Zapier & Make

Build Your Own Task Stack With Zapier & Make

Why One App Isn’t Enough Anymore

Modern productivity doesn’t run on a single tool. It runs on systems—connected workflows tailored to how you work, across different apps and platforms.

Whether you're juggling a CRM, calendar, notes app, and browser tabs, the real value comes when your tools talk to each other.

That’s where Zapier and Make (formerly Integromat) come in: no-code platforms that let you connect the dots and build a task stack that works for you.

But where do you start? How do you go from a patchwork of apps to a streamlined task machine?

What Is a Task Stack?

A task stack is your personalized system of tools that manage:

Task capture
Context and project grouping
Priority and deadlines
Notifications
Completion and tracking

Think of it as a modular, automated version of a to-do list—built from components you already use.

Why Automate With Zapier or Make?

Most productivity apps don’t play well together natively. Zapier and Make let you:

Pass tasks between apps
Trigger actions based on behavior
Remove manual copy-paste workflows
Maintain consistency across tools

And they do it all with no code. You don’t need to be technical—just systematic.

Popular Building Blocks

Let’s break down some tools you can connect:

Google Sheets / Airtable – Task database or backlog
Notion – Project planning
Trello / ClickUp / Todoist – Action boards
Slack / Telegram / Email – Notification layer
Calendars – Time-based triggers
TaskSite – Lightweight browser tasks, per domain

Each serves a different layer of the stack. Automations make them act as a cohesive whole.

5 Automations to Start With

1. Calendar → Task Trigger

Create a new task in your tracker when a calendar event is added with a specific label.
Example: Add “write blog post” when “Content Sprint” is booked.

2. Form → Task

Turn a submitted Typeform or Google Form into a Trello card or Notion item.

3. Email → To-Do

Turn starred Gmail emails into actionable tasks with one click.

4. Daily Digest → Slack

Send a morning summary of all tasks due today across tools to your Slack or Telegram.

5. TaskSite Context → Tracker Sync

Automatically add starred TaskSite tasks to your central task board (e.g., ClickUp or Airtable), keeping your in-browser context aligned with your broader project system.

Why TaskSite Is a Natural Layer in Your Task Stack

TaskSite isn’t meant to replace your task manager—it sits where your work happens: in the browser.

With automation:

Starred tasks can be sent to your planning tools
Domain-specific to-dos can trigger reminders
You can build a hybrid system that captures both big-picture planning and real-time microtasks

It's a great way to bridge the gap between structured platforms and daily web-based workflows.

Tips for Designing Your Stack

Start small: automate one habit, not your whole system
Track what you manually repeat—that’s your automation target
Keep human control at key points (reviews, edits)
Use folders/tags to organize automation logic
Always test each automation before trusting it fully

Final Thoughts

You don’t need an all-in-one app to manage your work you need a system that reflects how you actually operate.

By connecting your favorite tools through platforms like Zapier and Make, you can eliminate repetitive tasks, reduce friction, and create a workflow that adapts to your habits not the other way around.

Start small, automate what makes sense, and gradually evolve your task stack into a system that supports clarity, flow, and focus without constant manual effort.

Build a Task Stack With Zapier and Make