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Build a Task Stack With Zapier and Make
Vladislav
3 min read
Productivity
Learn how to connect your favorite tools into a custom task system using Zapier, Make, and contextual tools like TaskSite.

Build Your Own Task Stack With Zapier & Make
Why One App Isnāt Enough Anymore
Modern productivity doesnāt run on a single tool. It runs on systemsāconnected workflows tailored to how you work, across different apps and platforms.
Whether you're juggling a CRM, calendar, notes app, and browser tabs, the real value comes when your tools talk to each other.
Thatās where Zapier and Make (formerly Integromat) come in: no-code platforms that let you connect the dots and build a task stack that works for you.
But where do you start? How do you go from a patchwork of apps to a streamlined task machine?
What Is a Task Stack?
A task stack is your personalized system of tools that manage:
- Task capture
- Context and project grouping
- Priority and deadlines
- Notifications
- Completion and tracking
Think of it as a modular, automated version of a to-do listābuilt from components you already use.
Why Automate With Zapier or Make?
Most productivity apps donāt play well together natively. Zapier and Make let you:
- Pass tasks between apps
- Trigger actions based on behavior
- Remove manual copy-paste workflows
- Maintain consistency across tools
And they do it all with no code. You donāt need to be technicalājust systematic.
Popular Building Blocks
Letās break down some tools you can connect:
- Google Sheets / Airtable ā Task database or backlog
- Notion ā Project planning
- Trello / ClickUp / Todoist ā Action boards
- Slack / Telegram / Email ā Notification layer
- Calendars ā Time-based triggers
- TaskSite ā Lightweight browser tasks, per domain
Each serves a different layer of the stack. Automations make them act as a cohesive whole.
5 Automations to Start With
1. Calendar ā Task Trigger
Create a new task in your tracker when a calendar event is added with a specific label.
Example: Add āwrite blog postā when āContent Sprintā is booked.
Example: Add āwrite blog postā when āContent Sprintā is booked.
2. Form ā Task
Turn a submitted Typeform or Google Form into a Trello card or Notion item.
3. Email ā To-Do
Turn starred Gmail emails into actionable tasks with one click.
4. Daily Digest ā Slack
Send a morning summary of all tasks due today across tools to your Slack or Telegram.
5. TaskSite Context ā Tracker Sync
Automatically add starred TaskSite tasks to your central task board (e.g., ClickUp or Airtable), keeping your in-browser context aligned with your broader project system.
Why TaskSite Is a Natural Layer in Your Task Stack
TaskSite isnāt meant to replace your task managerāit sits where your work happens: in the browser.
With automation:
- Starred tasks can be sent to your planning tools
- Domain-specific to-dos can trigger reminders
- You can build a hybrid system that captures both big-picture planning and real-time microtasks
It's a great way to bridge the gap between structured platforms and daily web-based workflows.
Tips for Designing Your Stack
- Start small: automate one habit, not your whole system
- Track what you manually repeatāthatās your automation target
- Keep human control at key points (reviews, edits)
- Use folders/tags to organize automation logic
- Always test each automation before trusting it fully
Final Thoughts
You donāt need an all-in-one app to manage your work you need a system that reflects how you actually operate.
By connecting your favorite tools through platforms like Zapier and Make, you can eliminate repetitive tasks, reduce friction, and create a workflow that adapts to your habits not the other way around.
Start small, automate what makes sense, and gradually evolve your task stack into a system that supports clarity, flow, and focus without constant manual effort.
Author's recommendation
Speaking of productivity tools, I personally use TaskSite to stay organized while browsing. It lets me add tasks directly to websites I visit, so I never lose track of what I need to do on each site.